Greenwood School District 50
Position Description

POSITION TITLE: Administrative Asst. - Business Office

Department: Business Office

Reports To: Assistant Superintendent for Business

Prepared by: Date:

Approved by: Date:

SUMMARY: Assists Assistant Superintendent for Business in the operation of the Business Department of the district.

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

Þ Performs general secretarial duties for the Assistant Superintendent of Business.

Þ Keeps records for general business office and reports to internal and external departments and agencies.

Þ Prepares all phases of computerized budgeting process.

Þ Acts as liaison between business office and internal and external computing services and vendors for present and future computer operations.

Þ Processes all insurance policies on property, builder' risk, fleet liability, collision, general liability, professional liability, boiler, machinery, student athletics, and any other insurance files for the district.

Þ Responsible for file maintenance of business records.

Þ Prepares and coordinates all business office policy and procedures.

Þ Assists with all correspondence for renovation and/or building programs which includes detailed files on schedules, contractors, and other related business.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED and 4 years experience; or Associates degree in secretarial science and 1 year experience; or BS degree in business education and secretarial science. Must be able to effectively deal with the public and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read, analyze and interpret, financial reports and legal documents. Ability to write speeches and articles for publication in a variety of formats or styles. Ability to respond to common inquiries or complaints from customer, regulatory agencies or members of the business community.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commission, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER SKILLS and ABILITIES:

Must have strong communication, computer and interpersonal skills, have the ability to learn and utilize new software programs as systems are upgraded. Ability to develop effective working relationships with staff and the school community. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use fingers, tools, or controls. The employee is occasionally required to stand reach with hands and arms. Specific vision abilities required by this job include close vision and color vision. The employee frequently communicates through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.