Greenwood School District 50
Position Description

POSITION TITLE: Secretary - Athletic Dept.

Department:

Reports To: Athletic Director

Prepared by: Date:

Approved by: Date:

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

Performance Responsibilities:

Þ Handles all correspondence for Athletic Director and all coaches.

Þ Schedules for each opponent for all sports.

Þ Writes letters.

Þ Checks off officials/assignments for all sports.

Þ Corresponds with Booker of Officials for all scheduling of officials.

Þ Types memos from Athletic Director to coaches, administrators/faculty within District 50.

Þ Compiles statistical information from off season weight testing program.

Þ Enters scouting reports of statistics into computer on Sunday evening during football season.

Þ Compiles statistics collected from computer and prepares copies of game plan for each coach.

Þ Keeps records on each participant of all sports and verifies eligibility with school registrar.

Þ Handles all aspects of school insurance for athletes including sales, money collection, coverage and verification of coverage.

Þ Collects interim reports, semester grades, and mid-year grades for athletes.

Þ Coordinates appointments for athletes for mid-year conferences.

Þ Collects grades of high school and middle school athletes to determine summer school enrollment.

Þ Receives phone calls, visitors, and schedules appointments.

Þ Orders all tickets, keeps listing of reserved and non-reserved and complimentary tickets.

Þ Distributes season and regular tickets to businesses, collects proceeds from ticket sales, and works with booster club on membership and ticket sales.

Þ Handles all aspects of sports banquets including list of players, preparing facilities and programs, etc.

Þ Notifies parents, arranges admission, handles publicity, writes script for announcement on senior recognition night.

Þ Makes all arrangements for picture day.

Þ Handles all details involving football camp, quarterback camp, jamborees, playoff games, tournaments, etc.

Þ Solicits ads, collects money, and submits them to printer for football programs.

Þ Performs clerical duties for Athletic Director.

Þ Coordinates transportation schedules, vehicle keys and gas cards.

Þ Performs necessary functions to coordinate Booster Club.

Þ Notifies coaches of required clinics.

Þ Handles all details necessary for ticket boxes for all sporting events.

Þ Arranges for security for sporting events and submits information to bookkeeper.

Þ Coordinates necessities for officials and traveling teams.

Þ Keeps computerized records of receipts and disbursements for each sport and issues monthly report.

Þ Orders athletic letter jackets.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED and 4 years of experience; or Associates Degree in secretarial science and one year of experience; or BS degree in business education or secretarial science. Must be able to effectively deal with the public, students and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from groups of administrators, managers, employee, clients, customers and/or the general public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and students. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk or stand The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, distance vision and depth perception. The employee must be able to hear the difference between bells, buzzers, beeps, horns, etc. The employee frequently communicates through speech. This position occasionally requires the employee to work irregular or extended hours.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.