Greenwood School District 50
Position Description
POSITION TITLE: Accounts
Payable Clerk - Lead
Department: Business
Office
Reports
To: Director of Finance
Prepared
by: Date:
Approved
by: Date:
SUMMARY: Processes accounts payable and maintains
associated vendor and invoice files for the District.
ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.
Þ Maintains alphabetical files on all pending invoices and purchase orders.
Þ Manages and coordinates the scanning of paid invoices.
Þ Matches all invoices with purchase orders, checks price
extensions, discounts, account numbers, and determines the amount to charge to
each account.
Þ Checks invoices for proper approvals and corrects errors.
Þ Ensures payments are made to vendors by the due date.
Þ Reviews accounts over 30 days old and takes necessary actions.
Þ Analyzes purchase orders over 90 days old and follows up on
status.
Þ Checks monthly statements for past due invoices and takes
necessary actions.
Þ Assists all school principals, secretaries, and librarians with all
purchases made through the district office.
Þ Functions as backup for all functions performed by the other
accounts payable clerk.
Þ Assists business office when needed.
Þ Writes receipts for all monies received in the business office.
Þ Prepares daily bank deposits for all money received.
Þ Balances the weekly check runs back to the check register and
prepares the appropriate claims.
Þ Prepares monthly sales/use tax returns for the District.
SUPERVISORY RESPONSIBILITIES:
AP Clerk
QUALIFICATION REQUIREMENTS: To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High School Diploma. Minimum two years’ work experience in Accounts
Payable. Must be able to effectively deal with the public and staff both in
person and on the phone.
LANGUAGE SKILLS:
Ability to read and interpret documents such as
safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondences. Ability to present
information in one-on-one and small group situations to customers, clients,
other employees and/or students.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as
discounts, interest, commissions, and percentages. Ability to add, subtract,
multiply, and divide in all units of measure, using whole numbers, common
fractions and decimals.
REASONING ABILITY:
Ability to deal with problems involving a
variety of concrete variables in standardized situations. Ability to define
problems, collect data, establish facts, and draw valid conclusions.
OTHER SKILLS and ABILITIES:
Ability to develop effective working
relationships with staff and the school community. Ability to communicate
clearly and concisely. Ability to perform duties with awareness of
all district requirements and the Board of Education policies.
PHYSICAL DEMANDS: The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
While performing the duties of this job, the
employee is regularly required to sit and talk or hear. The employee
is occasionally required to walk and reach with hands and arms. The
employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision. Employee must be able to
distinguish the difference between bells, buzzers, beeps, etc. While performing
the duties of this job, the employee is required to meet deadlines with severe
time constraints.
The employee is continuously communicating
through speech.
WORK ENVIRONMENT: The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
The noise level in the work environment is
usually quiet. The employee is continuously interacting with the public and
staff.
The information contained in this job
description is for compliance with the Americans with Disabilities Act (A.D.A.)
and is not an exhaustive list of the duties performed for this
position. Additional duties are performed by the individuals currently
holding this position and additional duties may be assigned.