Greenwood School District 50
Position Description

POSITION TITLE: Secretary to the Assistant Superintendent for Administration

Department: Administration

Reports To: Assistant Superintendent for Administration

Prepared by: Date:

Approved by: Date:

SUMMARY: Serves as Secretary to the Assistant Superintendent for Administration. Coordinates other office services and ensures the smooth and efficient operation of the Administration office.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Performs the usual office routines and practices such as receiving incoming calls and typing reports.

Þ Maintains an accurate calendar for the Assistant Superintendent.

Þ Schedules appointments.

Þ Assures maximum utilization of the office computer.

Þ Maintains accurate attendance records and evaluation of administration personnel

Þ Maintains accurate filing system.

Þ Receives parents and assists when appropriate.

Þ Protects confidentiality of secure documents under the Assistant Superintendent’s supervision.

Þ Responsible for the general appearance and climate of the office.

Þ Responsible for the efficient operation of the District Xerox machines.

Þ Responsible for building rentals.

Þ Maintains accurate books on District Activity Bus operations. Pays all bills as they relate to the Activity Busses. Responsible for getting driver’s pay to the Business Office. Bills schools periodically for use of activity busses.

Þ Keeps an accurate file on students released from the district and students transferring from one school to another.

Þ Maintains accurate files on all School Improvement Council representatives.

Þ Collects all suspension notices from schools and prepares a monthly report.

Þ Maintains accurate files on all students expelled from the District.

Þ Performs such other duties consistent with her professional competency as the Assistant Superintendent may from time to time assign.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate Degree in Secretarial Science. Minimum five (5) years successful experience as a secretary. Must be able to deal with the public and possess bookkeeping skills.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from customers, regulator agencies or members of the business community.

MATHEMATICAL SKILLS:

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to define problems, collect date, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to pass a District typing test. Ability to operate a personal computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee is continuously interacting with the public, staff and students. The employee frequently must meet multiple demands from several people.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.