Position Description
POSITION TITLE: Administrative Assistant to the Assistant Superintendent for Administration
Department: Administration
Reports To: Assistant Superintendent for Administration
Prepared by: Date:
Approved by: Date:
SUMMARY: Serves as Secretary to the Assistant
Superintendent for Administration. Coordinates other office services and
ensures the smooth and efficient operation of the Administration office.
ESSENTIAL
DUTIES AND RESPONSIBILITIES:
Other duties may be assigned.
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Performs the usual office
routines and practices such as receiving incoming calls and typing reports.
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Maintains an accurate calendar
for the Assistant Superintendent.
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Schedules appointments.
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Assures maximum utilization of the
office computer.
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Maintains accurate attendance
records and evaluation of administration personnel
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Maintains accurate filing system.
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Receives parents and assists when
appropriate.
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Protects confidentiality of
secure documents under the Assistant Superintendent’s supervision.
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Responsible for the general
appearance and climate of the office.
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Responsible for the efficient
operation of the District Xerox machines.
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Responsible for building rentals.
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Maintains accurate books on
District Activity Bus operations. Pays
all bills as they relate to the Activity Busses. Responsible for getting driver’s pay to the
Business Office. Bills schools periodically
for use of activity busses.
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Keeps an accurate file on
students released from the district and students transferring from one school
to another.
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Maintains accurate files on all
School Improvement Council representatives.
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Collects all suspension notices
from schools and prepares a monthly report.
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Maintains accurate files on all
students expelled from the District.
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Performs such other duties
consistent with her professional competency as the Assistant Superintendent may
from time to time assign.
SUPERVISORY
RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To
perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION
and/or EXPERIENCE:
High School Diploma or GED and 8
years experience; or Associates degree in secretarial science and 4 years
experience; or BS degree in business education and secretarial science. Must be able to effectively deal with the public and staff both in
person and on the phone.
LANGUAGE
SKILLS:
Ability to read, analyze,
and interpret general business periodicals, professional journals, technical
procedures or governmental regulations. Ability to write routine reports and
correspondence. Ability to respond to
common inquiries or complaints from customers, regulator agencies or members of
the business community.
MATHEMATICAL
SKILLS:
Ability to compute rate, ratio, and
percent and to draw and interpret bar graphs.
REASONING
ABILITY:
Ability to define problems, collect date, establish facts, and draw valid conclusions.
OTHER
SKILLS and ABILITIES:
Ability to pass a District typing
test. Ability to operate a personal
computer and related software. Ability
to develop effective working relationships with students, staff and the school
community. Ability to communicate clearly and concisely, both orally and in
writing. Ability to perform duties with
awareness of all district requirements and the Board of Education policies.
PHYSICAL DEMANDS: The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job,
the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to
reach with hands and arms. The employee
must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision and peripheral
vision.
WORK ENVIRONMENT: The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise level in the work environment
is usually moderate. The employee is continuously interacting with the public,
staff and students. The employee
frequently must meet multiple demands from several people.
The information
contained in this job description is for compliance with the Americans with
Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed
for this position. Additional duties are
performed by the individuals currently holding this position and additional
duties may be assigned.