Position Description
POSITION TITLE: Administrative Assistant to Assistant Supt. - Instruction
Department: Instruction
Reports To: Assistant Superintendent for Instruction
Prepared by: Date:
Approved by: Date:
SUMMARY:
Assists and supports the Assistant
Superintendent for instruction in planning, organizing, and controlling the
information flow relative to the assignments and responsibilities of the
instructional division.
ESSENTIAL DUTIES
AND RESPONSIBILITIES:
Other duties may be assigned.
Þ
Plans,
organizes, and controls the information processing activities of the
instructional division and leads the instructional support staff in helping to
attain the overall objectives of the district.
Þ
Assists
Assistant Superintendent for Instruction in transcribing, drafting, obtaining,
gathering, and organizing pertinent data as needed into correct and usable
form.
Þ
Assists
Assistant Superintendent for Instruction in general instructional matters as
well as confidential matters relating to instructional personnel.
Þ
Assumes
such scheduling, budget development, and clerical functions including the
maintenance of necessary filing systems.
Þ
Reports
regularly to the Assistant Superintendent for instruction on any developments
or problems within the instructional division that requires his/her attention
and/or action.
Þ
Assists
in identifying areas in which instructional support staff may be used
effectively.
Þ
Assists
in developing an effective time management program for the instructional
support staff in which all resources, including time are
efficiently used in order to achieve important professional and personal goals.
Þ
Serves
as liaison between instructional division and district office staff, school
principals, parents, and other community groups by assisting in matters
relating to instructional programs, procedures, policies, general school
administration, etc.
SUPERVISORY
RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To
perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION
and/or EXPERIENCE:
High School Diploma or GED and 8
years experience; or Associates degree in secretarial science and 4 years
experience; or BS degree in business education and secretarial science. Must be able to effectively deal with the public and staff both in
person and on the phone.
LANGUAGE
SKILLS:
Ability to read and interpret documents
such as safety rules, operating and maintenance instructions and procedure
manuals. Ability to write routine reports and correspondence. Ability to speak
and present effectively before vendors, administration and staff.
MATHEMATICAL
SKILLS:
Ability to add, subtract,
multiply, and divide in all units of measure, using whole numbers, common
fractions and decimals. Ability to calculate figures and amounts such as
discounts, interest, and commission.
REASONING
ABILITY:
Ability to interpret a variety of
instructions furnished in written, oral, diagram or schedule form.
OTHER
SKILLS and ABILITIES:
Must pass a district typing test.
Ability to develop effective working relationships with staff and the school
community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of
all district requirements and the Board of Education policies.
PHYSICAL DEMANDS: The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While
performing the duties of this job, the employee is regularly required to sit
and talk or hear. The employee is
frequently required to walk and use fingers, tools or controls. The employee is
occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by this job include
close vision. Employee must be able to distinguish where a sound is coming
from. The employee frequently communicates through speech.
WORK ENVIRONMENT: The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise
level in the work environment is usually quiet. The employee is continuously
interacting with the public and staff.
The
information contained in this job description is for compliance with the Americans
with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties
performed for this position. Additional
duties are performed by the individuals currently holding this position and
additional duties may be assigned.