Position Description
POSITION TITLE: Adult Education/ Secretary I
Department: Adult Education
Reports To: Director of Adult Education
Prepared by: Date:
Approved by: Date:
SUMMARY: Serves as Secretary to the Director of Adult
Education. Coordinates other office
services and facilitates a quality program for Adult Education for
ESSENTIAL
DUTIES AND RESPONSIBILITIES.
Other duties may be assigned.
Þ
Transcribes
and corrects various correspondence, reports, notices and recommendations
related to the Adult Education programs.
Þ
Performs
the usual office routines such as maintaining a regular filing system,
transcription, typing correspondence, reports, notices, and recommendation
forms.
Þ
Processes
incoming correspondence as instructed.
Þ
Places
and receives telephone calls and records messages.
Þ
Orders
and maintains office supplies for Director of Adult Education.
Þ
Orders,
receives and distributes instructional supplies for Adult Education personnel.
Þ
Performs
bookkeeping tasks associated with the position.
Þ
Maintains
a schedule of appointments and makes arrangements for conferences and
interviews.
Þ
Obtains,
gathers, and organizations pertinent data as needed, and puts it into usable
form for the Director of Adult Education.
Þ
Promptly
and thoroughly completes assignments and attends to details accurately and
efficiently.
Þ
Performs
other duties as deemed necessary by the Director of Adult Education.
SUPERVISORY
RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To
perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION
and/or EXPERIENCE:
Associate Degree in Secretarial Science.
Three years as a secretary. Must be
familiar with the use of the personal computer, 10-key adding machine, Xerox
machine and laminating machine. Must be able to effectively deal with the
public, staff, and students both in person and on the phone.
LANGUAGE
SKILLS:
Ability to read and interpret documents
such as safety rules, operating and maintenance instructions and procedure
manuals. Ability to write routine reports and simple correspondence. Ability to present information in one-on-one
and small group situations to customers, clients, other employee and/or
students. Ability to respond to common inquiries or complaints from customers,
regulatory agencies or members of the business community.
MATHEMATICAL
SKILLS:
Ability to add, subtracts, multiply, and
divides in all units of measure, using whole numbers, common fractions, and
decimals. Ability to apply basic arithmetic
calculations using units of American money, weight measurements, volume and
distance.
REASONING
ABILITY:
Ability to deal with problems involving
a few concrete variables in standardized situations. Ability to interpret a
variety of instructions furnished in written, oral diagram, or schedule form.
OTHER
SKILLS and ABILITIES:
Ability to pass a District typing
test. Ability to develop effective
working relationships with students, staff and the school community. Ability to
communicate clearly and concisely.
Ability to perform duties with awareness of all district requirements
and the Board of Education policies.
PHYSICAL DEMANDS: The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While
performing the duties of this job, the employee is regularly required to sit
and talk or hear. The employee is
occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by this job include
close vision, distance vision and peripheral vision. Employee must be able to
distinguish the difference between bells, buzzers, beeps, etc.
WORK ENVIRONMENT: The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise
level in the work environment is usually quiet. The employee is continuously
interacting with the public, staff, and students. The employee must frequently meet multiple
demands from several people.
The
information contained in this job description is for compliance with the
Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the
duties performed for this position.
Additional duties are performed by the individuals currently holding
this position and additional duties may be assigned.