POSITION TITLE: Benefits Administrator

Department: Human Resources

Reports To: Assistant Superintendent for Human Resources

Prepared by: ARV Date: 9/21/99

Approved by: ARV Date: 9/21/99

Edited: ARV Date: 7/15/15

SUMMARY: The benefits administrator position is responsible for directing and planning the day-to-day operations of the benefits department to include State Plans, Miscellaneous Insurance Policies, Worker’s Compensation, Retirement and other benefits offered by the District and/or State as well as HR support through employee relations, policy updates and general legal compliance. The benefits administrator also is responsible for District substitutes, the maintenance of the substitute placement system and day to day substitute operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Conducts/supervises new hire orientation for incoming employees, ensures legal requirements are met to include Human Resources, Payroll and Benefits Information at the Federal, State and District Level.

• Performs Benefits Administration to include resolution of claims, policy changes, approving invoices for payment, audits for errors and communication to employees.

• Responsible for life and disability claims processing and reporting to include death claims. Works with public/family regarding funeral assignments and payment of life claims.

• Supervises the Enrollment for State Benefits to include optional retirement deductions, vendor policies, etc. for accuracy and compliance.

• Reviews the monthly discrepancy reports for benefits (Cafeteria Plan, Vendor Services), makes necessary changes and corrections.

• Responsible for termination of coverage within the appropriate time frame.

• Responsible for HR Scanning System and records retention.

• Reviews and recommends policy and procedure updates based on changes to applicable benefits laws such as FMLA, ADA, and ACA.

• Responsible for ACA reporting and recordkeeping with State and Federal agencies.

• Assists in the development and implementation of personnel policies and procedures, prepares and maintains employee handbook.

• Distributes communications from District Vendors at least once per year in a Newsletter format.

• Responsible for Benefits portion of the District website, updating information as needed for accuracy and content.

• Serves as an advocate and resource for employees.

• Audits monthly billing for State Benefits, responsible for Benefits reporting and updates to other departments and State Agencies. Responsible for Payroll updates and notification to Payroll of benefit changes.

• Administrates Worker’s Compensation program for the District to include emergency medical authorizations, referral to specialists, attends hearings, works with insurance carrier to assist in the administration of claims, settle cases and authorize settlement amounts on behalf of the District. Works with Attorney’s assigned by insurance carrier to provide pertinent information and assessments, providing testimony or other information as required.

• Creates and conducts presentations using audiovisual tools, integrates with other departments to ensure successful transitions of employee data and information such as Computing Services, Instruction and Payroll.

• Provides training to Benefits and HR clerk and other departments as needed.

SUPERVISORY RESPONSIBILITIES:

Directly supervises Benefits Clerk and HR/Benefits Clerk. Manages time reporting under FLSA guidelines for HR staff. Indirectly supervises performance of District Substitutes, handles disciplinary action and recommendations for termination of employment.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor’s degree in Health Care Management or related area. Related work experience preferred. Proficiency of Microsoft Office, Google and other computer skills necessary. Willingness to work flexible schedule. Must be able to effectively deal with the public both in person and on the phone.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write speeches and articles for publication in a variety of formats or styles. Ability to respond to common inquires or complaints from customers, regulatory agencies or members of the business community.

MATHEMATICAL SKILLS:

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY:

Ability to define and solve problems, collect data, establish facts and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee frequently repeats the same hand, arm or finger motion many times. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.