Greenwood School District 50
Position Description

POSITION TITLE: District Bookkeeper

Department: School

Reports To: Director of Business Operations

Prepared by: Date:

Approved by: Date:

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

Þ Enters invoices for payment.

Þ Assures payment to vendors.

Þ Keys all information for checks to be printed.

Þ Performs necessary computer backups.

Þ Reviews cash receipt vouchers prior to posting.

Þ Posts cash receipts, claims, and revenue.

Þ Sets up all Expense and Revenue accounts needed for posting budgets and reviews all budget posting for accuracy.

Þ Reviews cash receipts and prepare statement of miscellaneous revenue.

Þ Prepares a list of refunds or voided checks to back off claims and adjustments to claims.

Þ Balances school general ledger.

Þ Posts any returns and other adjustments that need to be made.

Þ Prepares and posts all journal entries as needed.

Þ Keeps daily balance of cash on deposit in operating bank account. Reconciles the cash book account with the ledger at end of each month.

Þ Prepare special requested vendor checks when necessary.

Þ Works closely with auditors in reconciling account records at the end of the year.

Þ Posts all audit-reversing entries after year-end close out.

Þ Performs other duties as may be required by the Assistant Superintendent for Business.

Þ Maintains the district telephone service and processes all statements.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma with 5 years bookkeeping experience; or AA degree in accounting with 3 years experience. Must be able to effectively deal with the public and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret financial reports. Ability to write simple correspondence. Ability to present information in one-on-one and small group situations to customers, clients, and other employees.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY:

Ability to deal with problems involving a variety of concrete variables in standardized situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc. While performing the duties of this job, the employee is required to meet deadlines with severe time constraints.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.