Greenwood School District 50
Position Description

POSITION TITLE: Community Services Secretary

Department: Superintendent

Reports To: Coordinator for Community Services

SUMMARY: Assists Community Services Coordinator in the implementation of public information and public relations programs and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Publishes and distributes all district publications within the district and to parents and the greater community. Duties include creating, designing, preparing specifications for bidding and working with printers.

Þ Assists in planning special events and group meetings assigned by the Coordinator for Community Services.

Þ Assists the Coordinator for Community Services in coordinating the Teacher of the Year Program and the Greenwood School District 50 First-Year Teacher Award Program.

Þ Assists the Coordinator for Community Services in coordinating employee recognition program including service recognition.

Þ Prepares list of school activities and assists in planning Board reception recognizing Teachers of the Year during American Education Week.

Þ Assists in planning reception for retiring personnel. Orders gifts, prepares certificates, sends invitations, etc.

Þ Promotes Teacher Appreciation Week.

Þ Provides responses to inquiries for information from the public and other departments.

Þ Maintains Gold Card Club register and Complimentary Events Passes.

Þ Photocopies and distributes regularly materials, such as newspaper articles on educational topics.

Þ Assists Community Services Coordinator and Director of Staff Development in organizing and implementing annual New Teacher Welcome and the Districtwide Inservice.

Þ Maintains an up-to-date list of all community agencies and organizations.

Þ Maintains a separate current file on emergency procedures, inclement weather, media contacts, supplies, etc.

Þ Assists with photographing district events.

Þ Assists Community Services Coordinator with the United Way campaign and related activities.

Þ Updates recognition board in Board Room regularly.

Þ Assists the Coordinator for Community Services in implementing Board Appreciation activities.

Þ Assists the Coordinator for Community Services with monthly Board recognitions, certificates and correspondence.

Þ Assists the Coordinator for Community Services in preparing PowerPoint presentations for the Board, Superintendent and Cabinet.

Þ Assists the Coordinator for Community Services in coordinating the BEST Volunteer Program.

Þ Performs routine clerical duties including correspondence, filing, budgets, and recordkeeping.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or G.E.D. and four years experience; Associate Degree in Secretarial Science and one year experience; or BS Degree in Business Education and Secretarial Science. Computer experience necessary. Must be able to deal with the public.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write speeches and articles for publication in a variety of formats or styles. Ability to effectively present information and respond to questions from groups of administrators, managers, employees, clients, customers and members of the business community.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY:

Ability to deal with problems involving a variety of concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a District typing test. Ability to operate a personal computer and related software. Ability to use Microsoft Office applications. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and the Board of Education policies. Ability to schedule flexible work hours and to prioritize and carry out a variety of responsibilities. Ability to proofread and correct drafts of all publications, correspondence, etc.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.