Position Description

POSITION TITLE: Secretary - Elementary School

Reports To: Principal

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

Þ Maintain a daily record of all support staff and faculty absences.

Þ Maintain sign in/out books for support staff and faculty.

Þ Keep General Account ledger.

Þ Reconcile monthly bank statements/processes EOM reports for the activity accounts.

Þ Deposit funds daily.

Þ Ensure accuracy of teacher receipt books.

Þ Sell pencils, tablets, etc., and orders supplies as needed.

Þ Receive, document, deposit, disburse and account for all funds flowing through the student activity fund accounts, except as otherwise directed by the principal.

Þ Keep records and file reports of all staff members.

Þ Assist with fire drills and with filing the monthly fire drill report.

Þ Prepare weekly payroll reports.

Þ Open and distribute mail daily.

Þ Collect and verify teacher receipts.

Þ Responsible for maintenance and technology help requests.

Þ Verify sign in and sign out report against AESOP or leave forms.

Þ Collect school fees.

Þ Answer the telephone.

Þ Greet the public.

Þ Type all schedules, etc.

Þ Assist with requisitions for supplies.

Þ Enroll new students.

Þ Attend to sick or hurt children in the absence of the school nurse and recommend dismissal of children.

Þ Fill out and mail duplicated permanent records.

Þ Keep a record of all snack money for kindergarten.

Þ Assist the principal in carrying out duties customary to the administrative office.

Þ Complete Workers Compensation reports.

Þ Maintain OSHA log and materials.

SUPERVISORY RESPONSIBILITIES:

Supervises students.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED. Must be able to effectively deal with the public and staff both in person and on the phone. Must be able to handle large sums of money and manage school accounts.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from groups of administrators, managers, employee’s, clients, customers and/or the general public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Strong bookkeeping skills are required.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff, parents and students. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk or stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The employee must be able to hear the difference between bells, buzzers, beeps, horns, etc. The employee frequently communicates through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.