POSITION TITLE: Human Resources/Benefits Clerk

Department: Human Resources

Reports To: Benefits Administrator

Prepared by: ARV Date: 7/1/2005

Approved by: ARV Date: 7/1/2005

Edited: RDD Date: 7/15/2015

SUMMARY: Assists the Benefits Administrator in general activities. Assists the HR Administrative Assistant as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.

• Maintains HR/benefit files and ensures materials are filed promptly in either paper and/or electronic format.
• Answers telephone for HR office staff as needed.
• Assists employees with completion of insurance and retirement forms in hard copy or online format following PEBA guidelines.
• Completes new hire folders for processing/orientation of new hires, enters basic required tax, retirement and other data into the system prior to processing. Sends invitations to new hires for appointments, schedules appointments for Benefits Administrator as needed. Maintains new hire packets to be used for completion of paperwork.
• Responsible for using the E-Verify system to ensure employment meets federal requirements, verifies tb tests have been completed prior to the employee’s start date.
• Enters new hires into payroll portal, retirement, AESOP and other appropriate locations promptly.
• Conducts audits on a quarterly basis for insurance/retirement purposes.
• Assists employees with completion of HR paperwork following state and federal laws.
• Assists with the keying of benefits, retirement and other HR data into Payroll System.
• Maintains a high level of ethical behavior and confidentiality of information.
• Assists Benefits Administrator with Healthcare Reform (ACA) implementation and data maintenance.
• Participates in training as assigned.
• Serves as back-up for switchboard.

SUPERVISORY RESPONSIBILITIES:

N/A

QUALIFICATION REQUIREMENTS: To perform this job successfully, employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Associate’s degree is preferred.

LANGUAGE SKILLS: The employee must have the ability to read and comprehend complex instructions, short correspondence, and memos. The ability to write routine reports, communicate, and correspond both orally and in writing effectively with vendors, administration and staff is required.

MATHMATICAL SKILLS: The employee must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Application of percentages, ratios, and proportions to practical situations is required.

OTHER SKILLS AND ABILITIES: Ability to develop effective working relationships with staff and district employees. Proficiency with Microsoft applications such as Excel, Word, PowerPoint, and Publisher as well as Google applications required. Ability to perform duties with a high level of detail and accuracy.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; and climb. The employee must occasionally lift and/or move up to 25 pounds. The employee must be able to push items of 25 pounds such as pushing a cart of benefits books or moving boxes of supplies. Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

WORK ENVIROMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The information contained in the job description if for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.