Human Resources Clerk

Department: Human Resources

Reports To: Assistant Superintendent for Human Resources

SUMMARY: Assists the HR Administrative Assistant and the HR department in general activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.

• Assists with clerical duties.
• Maintains files and ensures materials are filed promptly.
• Answers telephone for office staff as needed.
• Distributes materials as needed.
• Assists with scanning needs.
• Maintains a high level of ethical behavior and confidentiality of information.
• Assists with processing temporary employees, including substitutes.
• Enters data in the payroll system
• Participates in training as assigned.
• Serves as back-up for switchboard.
• Assists other HR staff as needed.

SUPERVISORY RESPONSIBILITIES:

N/A

QUALIFICATION REQUIREMENTS: To perform this job successfully, employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Associate’s degree is preferred.

LANGUAGE SKILLS: The employee must have the ability to read and comprehend complex instructions, short correspondence, and memos. The ability to write routine reports, communicate, and correspond both orally and in writing effectively with vendors, administration and staff is required.

MATHMATICAL SKILLS: The employee must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Application of percentages, ratios, and proportions to practical situations is required.

OTHER SKILLS AND ABILITIES: Ability to develop effective working relationships with staff and district employees. Proficiency with Microsoft applications such as Excel, Word, PowerPoint, and Publisher as well as Google applications required. Ability to perform duties with a high level of detail and accuracy.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; and climb. The employee must occasionally lift and/or move up to 50 pounds. The employee must be able to push items of 50 pounds such as pushing a cart of benefits books or moving boxes of supplies. Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

WORK ENVIROMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The information contained in the job description if for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.