Greenwood School District 50
Position Description

POSITION TITLE: Media Clerk

Department: Instruction

Reports To: Assistant Superintendent for Instruction

Prepared by: Date:

Approved by: Date:

SUMMARY: Provides support services for district teachers through organizing, cataloging, and routing requested instructional materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Mans the district media center during all school and inservice days of the school year as well as other days, totaling 245.

Þ Assists teachers in selecting material appropriate for their curriculum needs.

Þ Accepts reservations and schedules use of audiovisual material as requested by teachers.

Þ Prepares audiovisual material for distribution to the schools.

Þ Maintains circulation records of materials checked out.

Þ Processes audiovisual material returned to district media center including rewinding, repairing, and cleaning 16mm films.

Þ Maintains inventory of MECC disks in the schools.

Þ Processes and maintains files of district MECC manuals.

Þ Copies MECC computer disks for distribution to schools.

Þ Notifies teachers who have failed to return materials on time.

Þ Prepares current periodicals for shelving or routing and maintains the back issue collection.

Þ Maintains district files of publisher catalogs.

Þ Assists in preparing bibliographies of specific curricula areas.

Þ Types catalog cards, correspondence, orders, bibliographies, audiovisual catalog updates, etc.

Þ Files catalog and shelf list cards.

Þ Maintains circulation statistics.

Þ Maintains current inventory of supplies and suggests items for acquisition as needed.

Þ Answers ready reference questions for teachers, librarians, and other district personnel.

Þ Maintains and demonstrates use of Ellison die machine and dies; laminator; poster-making machine; VCR/TV monitor; overhead projectors; portable PA system, binding machine, etc.

Þ Performs bookkeeping and reporting tasks associated with federal funds received through Chapter 2.

Þ Performs media center utilization inservice for teachers.

Þ Updates schools and district-level instructional staff of new acquisitions for media center.

Þ Collects, updates and redistributes media center catalog to all schools annually.

Þ Maintains current newspaper file in Office of Instruction.

Þ Performs other duties as assigned by district media specialist or assistant superintendent for instruction.

Þ Maintains accession book.

Þ Maintains the appearance of the media center.

Þ Contacts Media Specialists about meetings.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED and 4 years experience, or AA degree in secretarial science and one year experience, or BS degree in business education and secretarial science. Must be able to effectively deal with the public and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, scientific and technical journals, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence and procedure manuals. Ability to present information in one-on-one and small group situations to customers, clients, other employees and/or students. Ability to respond to common inquiries or complaints from customers.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to apply concepts such as fractions, percentages, ratios, discounts, tax rates and percentages.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, stand, sit, and talk or hear. The employee is occasionally required to bend or twist at the neck and trunk, stoop, reach forward and above the head. The employee must be able to repeat the same hand or finger motion and have good manual and finger dexterity. The employee must occasionally lift and/or move up to 75+ pounds. Specific vision abilities required by this job include close vision and color vision. Employee must be able to distinguish where a sound is coming from. The employee frequently communicates through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.