Greenwood School District 50
Position Description

POSITION TITLE: Secretary- Middle School

Department:

Reports To: Principal

Prepared by: Date:

Approved by: Date:

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

Þ The front office secretary receives visitors to the school and directs them to the proper person and receives all telephone calls to the school, screens calls and takes messages when necessary.

Þ Distributes daily mail from post office and district mail.

Þ Supervises student office workers.

Þ Calls students for grade principals and for Transportation Office.

Þ Maintains files for principal.

Þ Schedules appointments for the principal.

Þ Responsible for correspondence for principal.

Þ Types correspondence for assistant principals when requested.

Þ Calls for service on typewriters, duplicating machines, and copiers.

Þ Keeps current student file.

Þ Types and mails certain reports and papers.

Þ Prepare materials for teachers at opening of school year.

Þ Compiles materials for teachers' final clearance at the end of school year.

Þ Checks out teachers at end of school for final clearance.

Þ Compiles materials for principal's final check out with District Office.

Þ Prepares certain reports for the District Office and State Department of Education.

Þ Makes reservations for use of the school vans and auditorium.

Þ Prepares and submits the annual budget request. Orders items approved on the annual budget, keeps a file on purchase orders issues, checks in items received, and returns purchase orders to District Office for payment.

Þ Assists with summer school - registration, keeps file on all summer school students, sends information to other schools, prepares summer school reports for State Department, sends grades to other schools.

Þ Assists in any other areas when necessary.

Þ Distributes keys and materials to substitute teachers.

SUPERVISORY RESPONSIBILITIES:

Supervises students.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED. Must be able to effectively deal with the public and staff both in person and on the phone. Must pass district typing test.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from groups of administrators, managers, employee, clients, customers and/or the general public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff, parents and students. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk or stand The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, distance vision and depth perception. The employee must be able to hear the difference between bells, buzzers, beeps, horns, etc. The employee frequently communicates through speech. Occasionally this position requires that the employee meet deadlines with severe time constraints.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.