Greenwood School District 50
Position Description

 

POSITION TITLE:    Secretary II-Public Relations

 

            Department:      Human Resources

            Reports To:      Director of Staff Development and Evaluation

            Prepared by:     ARV                                        Date: 5/11/99

            Approved by:   ARV                                        Date: 5/11/99

 

            SUMMARY:  Assists Director of Staff Development/Evaluation in the implementation of public information and public relations programs and activities and provides clerical support for the Office of Human Resources and the Superintendent.

 

            ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

 

Þ    Publishes (creates, designs, does layout and typeset, prepares specifications for bidding and works with printers) Planning calendar, annual report, personnel roster, personnel handbook, PTA/PTO handbook, Inside District 50, District 50 brochures, certificates, flyers, invitations, school lunch menus, etc. and distributes to parents and the community.

Þ    Assists in planning special events such as Board Appreciation reception, other receptions, inservice breakfasts, and luncheons.

Þ    Coordinates the Teacher of the Year Program by creating handbook, setting up interviews, notifying judges, keeping winner confidential until announced, creating certificates for each teacher, coordinating luncheon, sending flowers to winner and helping the winning teacher prepare material for State Department.

Þ    Coordinates the Sallie Mae First-Year Teacher Award program by sending information to principals, scheduling interviews, preparing correspondence, notifying principal and winner, assisting winner with materials for the State and making certificate for the winner.

Þ    Sends list of employees with 10, 15, 20, 25 and 30 years of service to each principal, orders pins to recognize employees, and plans reception.

Þ    During American Education Week, prepares list of school activities, assists in planning Board reception recognizing Teachers of the Year.

Þ    Assists in planning reception for retiring personnel, orders gifts, prepares certificates, sends invitations, etc.

Þ    Works with president of PTA/PTO Council in publishing handbook, sending memos and other correspondence and minutes throughout the year and special activities during Teacher Appreciation Week.

Þ    Creates flyers, sends letters and distributes them to merchants, principals, teachers, and teaching assistants during Teacher Appreciation Week.

Þ    Provides responses to inquiries for information from the public and other departments.

Þ    Types all copy for publications and all normal office correspondence.

Þ    Maintains a regular filing system and processes incoming correspondence.

Þ    Maintains Gold Card Club register.

Þ    Processes requisitions, travel vouchers and other internal business communications.  Keeps ongoing record of public information budget expenditures and account balances.

Þ    Photocopies and distributes regularly materials, such as newspaper articles on educational topics.

Þ    Assists Director of Staff Development/Evaluation in organizing and implementing annual New Teacher Welcome.

Þ    Prepares monthly events and district staff development calendars based on information supplied by district departments and the schools.

Þ    Performs telephone surveys.

Þ    Assists with bulk mailing.

Þ    Maintains an up-to-date list of all community agencies and organizations.

Þ      Maintains a separate current file on emergency procedures, inclement weather, media contacts, supplies, etc.

Þ    Assists with photographing district events, new teacher orientation and new employee ids.

Þ    Assists in preparation for district inservice programs.

Þ    Assists all departments in preparation of special events or other duties.

Þ    Organizes and manages the administrator's sunshine fund by collecting dues, depositing checks in bank, and sending cards or flowers to administrators/families whenever needed.

Þ    Maintains records and reports of annual district and school United Way campaign.

 

SUPERVISORY RESPONSIBILITIES:

None

 

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE:

High school diploma or G.E.D. and four years experience; Associate Degree in Secretarial Science and one year experience; or BS Degree in Business Education and Secretarial Science. Computer experience necessary. Must be able to deal with the public.

 

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write speeches and articles for publication in a variety of formats or styles.  Ability to effectively present information and respond to questions from groups of administrators, managers, employees, clients, customers and members of the business community.

 

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

 

 

REASONING ABILITY:

Ability to deal with problems involving a variety of concrete variables in standardized situations.

 

OTHER SKILLS and ABILITIES:

Ability to pass a District typing test.  Ability to operate a personal computer and related software.  Ability to use Microsoft Office applications.  Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and the Board of Education policies.  Ability to schedule flexible work hours and to prioritize and carry out a variety of responsibilities.  Ability to proofread and correct drafts of all publications, correspondence, etc.

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to walk and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff. 

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  The individuals currently holding this position perform additional duties and additional duties may be assigned.