Greenwood School District 50
Position Description

POSITION TITLE: Payroll Clerk III

Department: Business Office

Reports To: Director of Business Operations

Prepared by: Date:

Approved by: Date:

SUMMARY: Assists the payroll supervisor in producing all payrolls and with all related functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Keys substitute reports and bi-weekly absences into computer.

Þ Keys payroll information for new substitutes from W-4 forms and retirement forms, and adjustments to salaries, sick days, etc.

Þ Maintains annual leave for all employees.

Þ Maintains filing system.

Þ Prepares payroll checks for distribution (stuffing, sealing, etc.).

Þ Prepares new payroll index cards annually.

Þ Assists in preparing new salary addendum for all employees annually.

Þ Assists payroll supervisor in keying and checking all new salaries annually.

Þ Assists payroll supervisor in the preparation, distribution and filing of W-2's.

Þ Answers telephone.

Þ Works with payroll supervisor in the collection of information from schools, data entry, and processing of all payrolls.

Þ Serves as backup for payroll supervisor for all payroll functions and worker's compensation items.

Þ Assists payroll supervisor in maintaining and making payments of payroll deductions.

Þ Provides daily relief for district switchboard operator.

Þ Prepares payroll claims.

Þ Processes verification of employment requests.

Þ Performs various other payroll functions as required.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School diploma, college or technical training. Must pass District 50 typing test. Two years experience in all phases of payroll. Experience with personal computers. Must be able to effectively deal with the public and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write simple correspondence. Ability to present information in one-on-one and small group situations to customers, clients, other employees and/or students.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY:

Ability to deal with problems involving a variety of concrete variables in standardized situations. Ability to apply simple understanding to carry out detailed but basic written and/or oral instructions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc. While performing the duties of this job, the employee is required to meet deadlines with severe time constraints.

The employee is continuously communicating through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.