Greenwood School District 50
Position Description

POSITION TITLE: Psychological Services - Secretary II

Department: Psychological Services

Reports To: Consultant for Psychological Services

Prepared by: Date:

Approved by: Date:

SUMMARY: Provides quality support for Psychological Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Transcribes and corrects various correspondence, reports and notices related to Psychological Services.

Þ Duplicates materials as necessary for inservice programs conducted by the school psychologists.

Þ Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.

Þ Maintains a regular filing system.

Þ Processes incoming correspondence as instructed.

Þ Places and receives telephone calls and takes messages.

Þ Orders and maintains office supplies for Psychological Services.

Þ Maintains a schedule of appointments and makes arrangements for conferences and interviews.

Þ Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form for the Director of Special Services and Consultant for Psychological Services.

Þ Gathers data for the various reports required by federal and state programs relating to the handicapped.

Þ Promptly and thoroughly completes assignments and attends to details accurately and efficiently.

Þ Processes new referrals, monitors evaluation process, types reports, and completes placement for ensuring all necessary forms are completed on each student.

Þ Completes bus forms and assists the transportation department in coordinating transportation for special education students.

Þ Keeps current special education rolls and relates necessary changes to appropriate school personnel.

Þ Coordinates the scheduling process of contracted evaluations.

Þ Collects and processes all necessary information for re-evaluations as they come due.

Þ Processes IEP reviews when turned in by teachers.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or G.E.D. Must be able to effectively deal with the public both in person and on the phone. Must be familiar with the use of the dictaphone, electric typewriter, personal computer, 10-key adding machine and Xerox machine.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to present information in one-on-one and small group situations to customers, clients, other employees and/or students.

MATHEMATICAL SKILLS:

Ability to add subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

OTHER SKILLS and ABILITIES:

Ability to pass a District typing test. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Employee often repeats the same hand, arm, or finger motion many times. Specific vision abilities required by this job include close vision, distance vision and peripheral vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.