Greenwood School District 50 
Position Description

POSITION TITLE:    Purchasing Director 

            Department:      Business Office

            Reports To:       Assistant Superintendent of Business

            Prepared by:                                                     Date:

            Approved by:                                                   Date:

SUMMARY:  Supervises district purchases of supplies, equipment and services within ethical and legal parameters; insuring value received for moneys spent. Provides efficient and effective purchasing and warehousing functions for the District, in accordance with the provisions of District Procurement Code. Supervises the central warehousing process and district delivery system. Oversees development and implementation of new procedures/policies and the initial step of the procurement appeal process.

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

· Develops bid procedures and product specifications and supervise bid processes.

· Supervises/directs the efficient operation of the district central warehousing facility.

· Develops and implements district purchasing policies and procedures.

· Reviews and authorizes all district purchase orders.

· Maintains businesslike relationships with vendors.

· Complies with federal and state laws governing the purchase of supplies and equipment.

· Supervises district delivery of warehouse items.

· Works with school district personnel to ascertain their product needs.

· Arranges for various lease and maintenance agreements as required.

· Oversees surplus property and directs sales of unneeded school property.

· Monitors all procurement activities involving District, State and Federal funds to insure compliance with the District’s procurement code.

· Coordinates with District-level curriculum committees to implement desired changes in areas such as instructional supplies, library books, and audio visual equipment.

· Manages warehouse operations and supervises personnel.

· Screens purchase requests to determine if District is in compliance with the Procurement Code.

· Verifies the quality of various supply and equipment items for the purpose of selecting stock for the warehouse.

· Obtains evaluations of supplies and equipment from users throughout the District on a periodic basis.

· Verifies the purchases from special funds, so that purchases of only approved items are made and expenditures are properly documents.

· Consults with all salespersons or company representatives who call on the School District in order to obtain information concerning their products and maintain current catalogs and prices.

· Selects the method of procurement of supplies and services in accordance with the District’s Procurement Code.

· Conducts public bid openings, insures that bids are acceptable and performs bid analysis, as outlined in the Procurement Code, to insure that the best interests of the District are protected.

· Issues purchase orders in accordance with the criteria established in the district’s Procurement Code and insures that the proper controls and procedures are followed in processing orders.

· Prepares and issues specifications for supplies and services which emphasizes function and/or performance criteria while encouraging maximum free and open competition in satisfying the District’s needs.

· Represents the District as contracting officer, within the limits established by the Board, for the procurement of supplies and services.

· Administers PCard and Fleet Card programs.

· Performs other duties as may be assigned.

SUPERVISORY RESPONSIBILITIES:

Manages warehouse employee and administrative secretary.

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor’s Degree and one to three years related experience and/or training; or equivalent combination of education and experience. Five years administrative experience in purchasing supplies and equipment for a large and varied business or in school systems.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals, Ability to effectively present information and respond to questions from groups of administrators, staff, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to cooperate a personal computer and mainframe. Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will occasionally lift and/or move up to 50 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Duties of the job require frequent use of a computer monitor and related equipment. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.