Greenwood School District 50
Position Description

POSITION TITLE: Secretary II - Secondary Education

Department: Instruction

Reports To: Assistant Superintendent for Instruction

Prepared by: Date:

Approved by: Date:

SUMMARY: Provides quality support for all instructional programs and to relieve the Director for Secondary Education of paper work so that maximum attention may be devoted to central problems of education and educational administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Transcribes to correct form various correspondence, reports, notices, and recommendations related to secondary programs.

Þ Assists in gathering, organizing, verifying and maintaining all pertinent date/information as needed to maintain and update all records regarding students served in secondary programs funded through local/state, or federal funds.

Þ Performs bookkeeping tasks associated with EIA funded programs and specially funded grants.

Þ Orders office and teaching supplies, instructional materials and equipment as needed for Act 135 funded programs and programs funded through state grants.

Þ Maintains a regular filing system, as well as any confidential files, and processes incoming correspondence or other data as instructed.

Þ Duplicate/photocopies forms and reports for instructional use by instructional specialists, guidance counselors, related arts and for inservice programs conducted by the director of secondary education.

Þ Maintains current copy for changes of major documents such as curriculum guides, diagnostic tests, academic performance standards, etc. for grades six through twelve.

Þ Assists with textbook adoptions at the secondary level.

Þ Places and receives telephone calls and records messages for the director of secondary education.

Þ Welcomes visitors and arranges for their comfort.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED and 4 years experience; or AA Degree in secretarial science and one year experience; or BS degree in business education or secretarial science. Must be able to effectively deal with the public and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and business correspondence. Ability to present information in one-on-one and small group situations to customers, clients, other employees and/or students.

MATHEMATICAL SKILLS:

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Employee must be able to distinguish where a sound is coming from. The employee frequently communicates through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.