POSITION TITLE: Secretary II – Testing/Gifted and Talented
Department: Instruction
Reports To: Testing/Gifted and Talented Coordinator
SUMMARY:
Provides quality support for the
testing/gifted and talented program and assists and relieves the Testing/Gifted
and Talented Coordinator of paper work and impediments so that maximum
attention may be devoted to central issues of assessment, data, education and
educational administration.
ESSENTIAL DUTIES AND
RESPONSIBILITIES:
Other duties may be assigned.
Þ
Supports
all activities in the office which coordinates gifted and talented programs,
state and local testing program.
Þ
Ability
to operate efficiently and effectively in a multitasking environment.
Þ
Transcribes
and creates various correspondence, reports, notices and recommendations
related to the Testing/Gifted and Talented.
Þ
Notifies
appropriate school personnel about approval status for gifted and talented
services.
Þ
Notifies
parents about the status of their child’s placement in the gifted and talented
programs.
Þ
Duplicates/photocopies
Testing/Gifted and Talented forms, reports and other documents.
Þ
Maintains
a vertical and electronic filing system, and processes incoming correspondence
or other data as instructed.
Þ
Maintains
confidentiality.
Þ
Places
and receives telephone calls and records messages testing/gifted and talented
coordinator.
Þ
Maintains
a schedule of appointments and makes arrangements for conferences and
interviews.
Þ
Welcomes
visitors and arranges for their comfort.
Þ
Maintains
budgets and processes requisitions associated with Testing/Gifted and Talented
program.
Þ
Maintains
current copy for changes of major documents such as GT brochure, GT referral,
pacing guides, etc.
Þ
Orders
office and teaching supplies, instructional materials and equipment as needed
by the Testing/Gifted and Talented staff.
Þ
Receives,
verifies, stamps and distributes incoming shipments of office supplies,
instructional materials and equipment.
Þ
Maintains
inventory of office and teaching supplies, instructional materials, and
equipment.
Þ
Assists
in organizing data (testing results, other pertinent student information)
needed for Testing/Gifted and Talented.
Þ
Assists
in gathering, organizing and verifying data (assessment results, performance,
gifted and talented eligibility status, etc.) needed to maintain and update all
records regarding students assessed and/or served in the Gifted and Talented
program.
Þ
Assists
in gathering, organizing and verifying data (assessment results, performance,
etc.) needed to maintain and update all records regarding all assessment instruments
and all students assessed with those instruments.
Þ
Notifies
appropriate school personnel and parents concerning approval status of
referrals for the Gifted and Talented program.
Þ
Receives,
inventories, and ships testing materials in a secure and confidentially manner.
SUPERVISORY
RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
EDUCATION
and/or EXPERIENCE:
High School Diploma or GED and 4 years
experience; or AA degree in secretarial science and one year experience; or BS
degree in business education or secretarial science. Must be able to
effectively deal with the public and staff both in person, through technology,
and on the phone.
LANGUAGE
SKILLS:
Ability to read, analyze, and interpret general
business periodicals, professional journals, technical procedures, or
governmental regulations. Ability to write routine reports and correspondence.
Ability to present information in one-on-one and small group situations to
customers, clients, other employees and/or students.
MATHEMATICAL
SKILLS:
Ability to add, subtract, multiply and divide in
all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such
as discounts, interest, commissions, proportions, and percentages.
REASONING
ABILITY:
Ability to interpret a variety of instructions
furnished in written, oral, diagram, or schedule form.
Ability to inventory, organize, and sort testing
materials, data, reports, and summaries.
TECHNOLOGY
ABILITY:
Ability to work with various computer software
packages as needed.
OTHER
SKILLS and ABILITIES:
Ability to develop effective working
relationships with staff and the school community. Ability to communicate
clearly and concisely. Ability to
perform duties with awareness of all district requirements and the Board of
Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative
of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
While performing
the duties of this job, the employee is regularly required to sit and talk or
hear. The employee is frequently
required to walk or stand. The employee must be able to reach with hands and
arms. The employee must frequently lift
and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision. Employee must be able to often repeat the same hand or
finger motion. The employee frequently communicates through speech and often
must meet deadlines with severe time constraints. The employee must have a valid driver’s
license and personal means of transportation.
WORK ENVIRONMENT: The work environment characteristics
described here are representative of those an employee encounters while
performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
The work
environment is usually quiet. The employee is continuously interacting with the
public and staff.
The information
contained in this job description is for compliance with the Americans with
Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed
for this position. Additional duties are
performed by the individuals currently holding this position and additional
duties may be assigned.