Greenwood School District 50
Position Description

POSITION TITLE: Special Services - Secretary III

Department: Special Services

Reports To: Director of Special Services and Director of Secondary Education

Prepared by: Date:

Approved by: Date:

SUMMARY: Provides quality support for the Director of Special Services and to relieve the above administrators of paper work so that maximum attention may be devoted to central problems of special education and special education administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Transcribes and corrects various correspondence, reports, notices and recommendations related to the instructional programs (elementary and secondary).

Þ Duplicates materials as necessary for inservice programs conducted by the Director of Special Services and/or Director of Secondary Education.

Þ Performs the usual office routines such as maintaining a regular filing system, transcription, typing correspondence, reports, notices, and recommendation forms.

Þ Processes incoming correspondence as instructed.

Þ Places and receives telephone calls and records messages.

Þ Orders and maintains office supplies for Director of Special Services, Psychological Services, and Nursing Services.

Þ Orders, receives and distributes instructional supplies for special education personnel.

Þ Performs bookkeeping tasks associated with the position.

Þ Maintains a schedule of appointments and makes arrangements for conferences and interviews.

Þ Obtains, gathers, and organizations pertinent data as needed, and puts it into usable form for the Director for Special Services and the Director of Secondary Education.

Þ Gathers data for the various reports required by federal and state programs relating to the handicapped.

Þ Promptly and thoroughly completes assignments and attends to details accurately and efficiently.

Þ Coordinates the assignment of homebound teachers with guidance counselors.

Þ Maintains files on homebound students and gathers data on homebound participation.

Þ Assists with payroll for homebound instructors.

Þ Coordinates and keeps records on payment for contract transportation accounts.

Þ Assists with switchboard relief.

Þ Performs other duties as deemed necessary by the Director of Special Services and/or the Director of Secondary Education.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate Degree in Secretarial Science. Must be able to pass District typing test. Three years as a secretary. Must be familiar with the use of the dictaphone, electric typewriter, personal computer, 10-key adding machine, Xerox machine and laminating machine. Must be able to effectively deal with the public, staff, and students both in person and on the phone.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to present information in one-on-one and small group situations to customers, clients, other employee and/or students.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

REASONING ABILITY:

Ability to deal with problems involving a variety of concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a District typing test. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.