Greenwood School District 50
Position Description

POSITION TITLE: Secretary II - Title I

Department: Instruction

Reports To: Title I Coordinator

Prepared by: Date:

Approved by: Date:

SUMMARY: Provides quality support for the Title I program and assists and relieves the Title I Coordinator of paper work and impediments so that maximum attention may be devoted to central problems of education and educational administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Types for and works with the Title I Coordinator.

Þ Types for and works with the Director of Elementary Education in matters directly related to the administration of the Title I program.

Þ Transcribes various correspondence, reports, notices and recommendations related to the Title I program.

Þ Duplicates/photocopies Title I forms, reports and other documents.

Þ Maintains a regular filing system, as well as any confidential files, and processes incoming correspondence or other data as instructed.

Þ Places and receives telephone calls and records messages.

Þ Maintains a schedule of appointments and makes arrangements for conferences and interviews.

Þ Welcomes visitors and arranges for their comfort.

Þ Performs bookkeeping tasks associated with the Title I program.

Þ Orders office and teaching supplies, instructional materials and equipment as needed by the Title I staff.

Þ Receives, verifies, stamps and distributes incoming shipments of office supplies, instructional materials and equipment.

Þ Maintains inventory of office and teaching supplies, instructional materials, and equipment.

Þ Assists in organizing data (testing results, other pertinent student information) needed for Title I selection process.

Þ Assists in organizing and verifying date (teaching results, teacher referrals, eligibility status, assigned teachers, etc.) needed to maintain and update all records regarding students served in the Title I program.

Þ Notifies appropriate school personnel concerning approval status of referrals for the Title I program.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma or GED and 4 years experience; or AA degree in secretarial science and one year experience; or BS degree in business education or secretarial science. Must be able to effectively deal with the public and staff both in person and on the phone.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write routine reports and correspondence. Ability to present information in one-on-one and small group situations to customers, clients, other employees and/or students.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

REASONING ABILITY:

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk or stand. The employee must be able to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Employee must be often repeat the same hand or finger motion. The employee frequently communicates through speech and often must meet deadlines with severe time constraints.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is usually quiet. The employee is continuously interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.