Position Description
POSITION TITLE: Secretary II - Title I /Gifted Programs
Department: Instruction
Reports To: Coordinator of Title I/Gifted Programs
Prepared by: Date:
Approved by: Date:
SUMMARY:
Provides quality support for the Title I
program and the Program for Gifted and assists and relieves the Coordinator of
Title I/Gifted Programs of paper work and impediments so that maximum attention
may be devoted to central problems of education and educational administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Other duties may be assigned.
Þ
Types
for and works with the Coordinator of Title I/Gifted Programs.
Þ
Types
for and works with the Director of Elementary Education in matters directly
related to the administration of the Title I and Gifted programs.
Þ
Types
for and works with the C.A.T.S. Coordinator in matter directly related to the
administration of the summer program for artistically talented students.
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Transcribes
various correspondence, reports, notices and recommendations related to the
Title I and Gifted programs.
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Duplicates/photocopies
forms, reports and other documents for the Title I and Gifted programs.
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Maintains
a regular filing system, as well as any confidential files, and processes
incoming correspondence or other data as instructed.
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Places
and receives telephone calls and records messages.
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Maintains
a schedule of appointments and makes arrangements for conferences and
interviews.
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Welcomes
visitors and arranges for their comfort.
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Performs
bookkeeping tasks associated with the Title I and Gifted programs.
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Orders
office and teaching supplies, instructional materials and equipment as needed
by the staff for Title I and Gifted programs.
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Receives,
verifies, and distributes incoming shipments of office supplies, instructional
materials and equipment, as appropriate.
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Maintains
inventory of equipment in accordance with federal guidelines.
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Assists
in organizing data (testing results, other pertinent student information)
needed for the screening and selection of students for the Title I and Gifted
programs.
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Assists
in organizing and verifying data (teaching results, teacher referrals,
eligibility status, assigned teachers, etc.) needed to maintain and update all
records regarding students served in the Title I and Gifted programs.
Þ
Notifies
appropriate school personnel concerning approval status of referrals for the
Title I and Gifted programs.
SUPERVISORY
RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able
to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION
and/or EXPERIENCE:
High School Diploma or GED and 4 years
experience; or AA degree in secretarial science and one year experience; or BS
degree in business education or secretarial science. Must be able to
effectively deal with the public and staff both in person and on the phone.
LANGUAGE
SKILLS:
Ability to read, analyze,
and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write routine reports and
correspondence. Ability to present information in one-on-one and small group
situations to customers, clients, other employees and/or students.
MATHEMATICAL
SKILLS:
Ability to calculate figures and amounts
such as discounts, interest, commissions, proportions, percentages, area,
circumference, and volume.
REASONING
ABILITY:
Ability to interpret a variety of
instructions furnished in written, oral, diagram, or schedule form.
OTHER
SKILLS and ABILITIES:
Ability to develop effective working
relationships with staff and the school community. Ability to communicate
clearly and concisely. Ability to
perform duties with awareness of all district requirements and the Board of
Education policies.
PHYSICAL DEMANDS: The physical demands
described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While
performing the duties of this job, the employee is regularly required to sit
and talk or hear. The employee is
occasionally required to walk or stand. The employee must be able to reach with
hands and arms. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision. Employee must be often repeat the same hand or finger motion. The employee
frequently communicates through speech and often must meet deadlines with
severe time constraints.
WORK ENVIRONMENT: The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The
work environment is usually quiet. The employee is continuously interacting
with the public and staff.
The information
contained in this job description is for compliance with the Americans with
Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed
for this position. Additional duties are
performed by the individuals currently holding this position and additional
duties may be assigned.