Greenwood School District 50
Position Description

POSITION TITLE: Transportation Secretary

Department: Transportation

Reports To: Transportation Supervisor

Prepared by: Date:

Approved by: Date:

SUMMARY: Serves as Secretary to the Supervisor of Transportation.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Þ Prepares all memos, letters, and reports as requested by transportation.

Þ Completes and makes copies of all forms required by transportation.

Þ Prepares letters to be mailed to parents of each Kindergarten and Special Education student.

Þ Prepares Kindergarten and Special Education rosters for each route.

Þ Maintains a file for Special Education request slips sent from the District Office.

Þ Prepares time sheets for each driver for each 20-day pay period and enters the driving time daily. Uses substitute driver list to process driver time sheets daily.

Þ Maintains a file for each driver with pertinent information.

Þ Prepares supply requisitions as needed.

Þ Prepares and makes copies of student rosters for Bus Driver Training and Safety Meetings as required.

Þ Maintains a discipline notice file on all students by school and all bus drivers.

Þ Prepares and sends requests for extra-curricular trips to the appropriate offices.

Þ Prepares all necessary reports for District and State offices for payroll.

Þ Prepares and balances monthly bus report each 20 days.

Þ Prepares new ledger sheet for each new driver.

Þ Maintains Intent to Employee file on each bus driver and mails W-2 forms.

Þ Maintains a file on all route descriptions and makes a copy of each for the State.

Þ Answers the telephone, takes messages and handles complaints when possible.

Þ Keeps form needed for filing insurance for students injured on the bus.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED). Two years secretarial experience.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to respond to common inquiries or complaints from customers, regulator agencies or members of the business community.

MATHEMATICAL SKILLS:

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to define problems, collect date, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to pass a District typing test. Ability to operate a personal computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms. The employee is continuously required to interact with the public and staff while meeting multiple demands from several people. The employee must occasionally lift and/or move up to10 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.