Greenwood School District 50
Position Description

POSITION TITLE: Records Management Clerk

Department: Business/Human Resources

Reports To: Financial Coordinator

SUMMARY: Assists Business and Human Resources with information management programs for the district. This individual also acts as liaison and training facilitator to both the Business and Human Resources departments with regard to electronic records management.

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

Þ Makes the decisions on the protection, maintenance, retrieval, and destruction of the district’s public records.

Þ Plans and directs the district’s imaging program.

Þ Scans sensitive information for digital record file.

Þ Ensures that proper security is given to individual users of the imaging system.

Þ Ensures that historically and permanently valuable records are protected.

Þ Ensures that the record retention schedule is maintained.

Þ Responsible for compliance with any applicable district, state or federal laws regarding record retention.

Þ Attends workshops and conferences to gain better knowledge and understanding of record retention.

Þ Determines with approval of the Financial Coordinator the schedule of work.

Þ Identifies and develops long-range goals for the position.

Þ Verifies that all required documents are available for viewing.

Þ Works collaboratively with all users to ensure proper flow of documents and any training necessary to operate the system.

Þ Stays abreast of new technology that will enhance the records management system.

Þ Performs such other tasks and assumes such other responsibilities as the Financial Coordinator may from time to time assign.

SUPERVISORY RESPONSIBILITIES:

Carries out job functions in accordance with the organization's policies and applicable laws.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School Diploma

College or business school courses preferred.

LANGUAGE SKILLS:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to respond to common inquires or complaints from customers, regulatory agencies or members of the business community. Ability to effectively present information to administrators, top management, public groups/community, and Board of Education.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plain and solid geometry and trigonometry.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to apply knowledge of current research and theory in specific field. Ability to develop effective working relationships with the community, staff and students. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The employee must be able to hear the difference between bells, buzzers, beeps, horns, etc. The employee frequently communicates through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day and location.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.