1	Creating PowerPoint
2	Creating PowerPoint Why use PowerPoint? PowerPoint is a complete presentation graphics package that gives the user everything he/she needs to produce a professional-looking presentation
3	Creating PowerPoint A few details… When creating a presentation using PowerPoint, the presentation is made up of a series of slides. In addition to slides, the user can print audience handouts, outlines, and speaker's notes. All the slides in a presentation can be formatted using the Slide Master. The entire presentation can be kept in a single file - all slides, speaker's notes, and audience handouts. The user can import what he/she has created in other Microsoft products, such as Word and Excel, into any slide.
4	Creating PowerPoint Getting Started When opening PowerPoint & choosing a “New” presentation, the user has several options: » Blank presentation » From design template » From AutoContent wizard » From existing presentation
5	Creating PowerPoint Blank Presentation The blank presentation starts with a blank slate. The user creates the background, text, and graphics.
6	Creating PowerPoint Design Template This option allows one to choose a background design template for all the slides. The user creates all the text and graphics. This template can be changed at any time.
7	Creating PowerPoint AutoContent Wizard The AutoContent wizard guides the user through the process of creating an entire presentation. Begin by clicking Next, then choosing a category and presentation topic. The user chooses the presentation format and title, and then clicks Finish. PowerPoint creates a presentation based on user choices. The user must add his/her own text and graphics. Any aspect of this presentation can be changed at any time, using PowerPoint's tools.
8	Creating PowerPoint Existing Presentation An existing presentation can be opened at the beginning or from within PowerPoint. Click Open from the Standard toolbar or choose File > Open. Locate the desired presentation and click it. Click Open.
9	Creating PowerPoint We will be working with a blank presentation; however, the following is a list of free PowerPoint templates on the web: Graphicsland http://www.graphicsland.com/powerpoint-templates.htm BrainyBetty http://www.brainybetty.com/K_to_12_powerpoint_templates.htm WebsitesEstates http://www.websiteestates.com/education/templatesindex.html
10	Creating PowerPoint Click on Blank Presentation to begin.
11	Creating PowerPoint Next, click on View>Master>Slide Master. The Slide Master stores information about the template such as fonts and font styles, background design, and color scheme. Making a formatting change or adding clip art to the Slide Master, will update all other slides based on that master. Using Slide Master is a quick and efficient way to modify the look and style of a presentation. Changes to Slide Master can be made at any time.
12	Creating PowerPoint
13	Creating PowerPoint How do I… Insert pictures Resize an image Insert Excel data Add hyperlinks and return to presentation Link to other slides and return Save as a web page Use transitions and timing Add navigation buttons Create notes for a presentation Create a handout for a presentation
14	Creating PowerPoint Inserting an image To insert an image click on Insert, then Picture, & choose either Clip Art or From File. The user must know in which file the image is stored
15	Creating PowerPoint Resizing an image An image may need to be resized to better suit the slide layout. To resize that image, simply place the mouse cursor over any of the small boxes marking the edges of the image; click and hold the left mouse button. While holding the left mouse button down, drag that edge in any direction to the desired effect.
16	Creating PowerPoint Inserting Excel data (2 slides) From the Insert menu, click Object, and then Create From File. Browse to a pre-existing Excel file, and then click OK. Position and resize the Excel worksheet as necessary, and then click Save to save the changes.
17	Creating PowerPoint Inserting Excel data From the Insert menu, click Object, then Create From File, and under Object, select Microsoft Excel Chart. Browse to a pre-existing Excel chart, and then click OK. Position and resize the Excel worksheet as necessary, and then click Save to save the changes.
18	Creating PowerPoint
19	Creating PowerPoint Linking to another slide in a presentation Highlight the text or image to be linked. Right click and choose Hyperlink. On the left of the dialog box under “Link to:” choose Place in this Document. Under “Select a place…” choose the desired slide number. It is helpful to add a return button to the linked slide so the user may return to the linked slide. (See Add navigation buttons.)
20	Creating PowerPoint Saving as a web page Click Save As Web Page from the File menu. Browse to the location the web page will be stored, and then enter a file name and title. Click Save If making the presentation available on a Web server is desired, click Publish in the Save As dialog box. Choose what will be published (for example, number of slides, speaker notes, custom shows). Click Web Options, and then select the check box for Show Slide Animation while browsing. This will display most of the animations and slide transitions chosen in the original presentation. Click OK, and then select a browser. For best results, choose Microsoft Internet Explorer 4.0 or later (high fidelity). Choose the location (Web server and full URL) where the work will be published, and then click Publish.
21	Creating PowerPoint Saving as a Web Page Illustration
22	Creating PowerPoint Creating A Set of Notes 1. At the bottom of the slides is a narrow frame that says "Click to add notes". 2. Type in speaker notes that may be used with the presentation. 3. The notes can be printed on a page with each slide. 4. To go back and edit the notes for any slide, just select that slide under Normal View or choose Notes View and edit from this view.
23	PowerPoint Using Transitions To personalize the way slides look while changing from one to the next, the user should click on Slide Show, then Slide Transition as shown below. Choose transitions that enhance the presentation. Timing This dialog box allows the user to change the settings for transition effects. By clicking on Apply, the settings will only take place on the selected slide. By clicking on Apply to All, the settings will effect the whole slide show. To run the presentation automatically, click Automatically After under Advance and set the time.
24	Creating PowerPoint
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26	Creating PowerPoint STEP 4: Select the Hyperlink to: setting you want to associate with the button. STEP 5: Repeat the process for other buttons.
27	Creating PowerPoint STEP 6: Run your presentation. Click on your navigation buttons to control the 'flow' of your presentation.
28	Creating PowerPoint Printing handouts When the presentation is finished, the user can print out the slides, handouts, notes pages, and/or the outline. Click on View, Master, Handout Master to format the handouts. With the Handout Master open, click on File, then Print Preview to view. Click on File, then Print from the print menu; the user can choose what to print.
29	Creating PowerPoint The possibilities for PowerPoint are limitless. The information in this presentation has included some basic and some advanced functions. To learn other PowerPoint functions, see the following resources: Animating Text http://www.internet4classrooms.com/building_ppxp.htm Slide Show Shortcuts http://www.internet4classrooms.com/shortcuts_ppxp.htm Using WordArt http://pdc.csusb.edu/PowerPointXPTutorial.htm#Using%20WordArt Adding Sound, Narration, & Music http://gethelp.library.upenn.edu/workshops/biomed/ppt/sound.html Adding Video http://gethelp.library.upenn.edu/workshops/biomed/ppt/video.html Looping a Presentation http://www.cambridgenetwork.co.uk/pooled/articles/BF_NEWSART/view.asp?Q=BF_NEWSART_186153 Create a Chart http://www.accessiblewizards.uiuc.edu/bpppt-charts.php Animate a Chart http://www.internet4classrooms.com/pp_animate_chart.htm
30	Creating PowerPoint Tips for Creating Effective PowerPoint Presentations focus on coherence and content avoid too many “bells & whistles” (they can distract and obscure content) use images from outside sources (ex: Smithsonian Institute, Internet Public Library, Library of Congress, etc.), not just “clip art” use pictures specifically related to the text inform don’t entertain (there is a difference in holding the audiences’ attention and merely entertaining them) include only main points so the audience must listen carefully to the presentation (this addresses visual and auditory learners)
31	Creating PowerPoint Good luck! For more information contact: Cindy Hughes Instructional Technology Specialist Greenwood School District 50 hughesc@gwd50.org Resources